Advances in modern technology have fundamentally changed the way in which we view and store media (for example images, films, books, records or other documentation). The advantages of digitising an organisation’s archived assets are therefore considerable:
- Backup: Organisations can now back up digitised media by simply copying and pasting from folder-to-folder and indeed server-to-server. In the unlikely event that one set of digitised assets is destroyed these can quickly and effortlessly be replaced with a backup copy.
- Preservation: A trait common to all analogue media is that it degrades. Exposure to light, excessive handling and other factors cause wear and tear which cumulatively can have a devastating effect. Digitised media provides a reliable degradation-proof back up that can be preserved for perpetuity. Max Communications supplements its digitisation services with a digital preservation service called Soteria. Soteria offers the maximum peace of mind in terms of future-proofing your digital assets.
- Storage: Digital assets do not require physical archive for storage and so storage is proportionately cheaper.
- Searchability: Digital assets are easier to locate and search. It is possible to apply Optical Character Recognition (OCR) processes to most printed/ typed digitised material. This allows keyword searches via a computer or mobile device. Similarly, there are now large transcription houses specialising in extracting manuscript content into a searchable database. With these improvements it is now possible to complete in seconds a task that would once have taken hours, or even days.
- Access: To access physical assets the user needs to be in situ. Digital assets can be securely searched from anywhere in the world at any time, based on user permissions.
These are just some of the reasons why it makes sense to digitise. Over a period of 20 years Max Communications have established themselves as one of the leading names in the field.
For further details of our digitisation services, please follow the links in this article or contact us on 020 8309 5445 or via our contact page.