Covid-19 Update

Max are pleased to confirm that our teams are still fully operational in line with the latest government guidelines. This includes our off-site team at ONS. We do understand, however, that for many businesses and institutions this is unfortunately still not the case. We continue to wish you well during this difficult period and look forward to somewhat easier times, hopefully by Spring 2021.

If you would like to schedule a call for a future date, please complete our contact form indicating a preferred day. We have decided to freeze our prices until May 1st 2021 to ensure that our customers are not penalised by the ongoing restrictions. We may decide to extend this date further still.

In the meantime, please do take a look at our podcasts page . The passion, enthusiasm and insight from our guest speakers has been inspirational, especially given the circumstances.

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Create a Digital Archive

Create a Digital Archive
The advantages of creating a digital archive. Click on image for a larger view.

Why Digitise?

There are three main reasons why our clients digitise their material and create a digital archive:

  • Usability
  • Access
  • Preservation

Digital Archive Usability

Digitising a collection, and thereby creating a digital archive, instantly renders the content more usable, especially if the OCR and transcription elements are included. Not only is it easier to search for the volumes or documents at item level, but the content contained within the items can be keyword queried across the entire collection. This allows anyone with access to the digitised folders to search for all instances where a particular word or words appear. To achieve the same outcome from the hard copy originals would require reading everything. Furthermore, having created what is in effect a database, the information can be combined with other data to form a larger composite database, often prompting more expansive research, which in turn leads to the curation of new and original content themes.

Easy Access to Digitised Materials

There is sometimes a misconception that making a digitised collection accessible online means opening it up to anyone and everyone. This is not necessarily the case. In fact most of our clients use DRYAD as a platform for improved internal access to the archival material rather than for external publishing. DRYAD is a browser-based service, created by Max Archive Services, a division of Max Communications, which, subject to user permissions, allows all the departments within an organisation to search for, and interact with, the digitised content from their own desks, either from the office or from home.

Preservation

By creating authentic digital copies an institution insulates itself from risk of damage to, or loss of, the originals through flood, fire, theft or natural degradation. In addition, having invested in the digitisation process it is essential that the digital images are themselves preserved against loss, damage and, in particular, file format obsolescence. Max Archive Services’ Digital Preservation Software SOTERIA provides an open source, web-standards-based digital preservation solution and has been successfully utilised by a wide range of clients.

To find out more about DRYAD, SOTERIA or any of our other Software & Service packages, please contact us via our online form or call us on: 02083095445.

Create a Digital Archive

Why Digitise?

There are three main reasons why our clients digitise their material and create a digital archive:

  • Usability
  • Access
  • Preservation

Digital Archive Usability

Digitising a collection, and thereby creating a digital archive, instantly renders the content more usable, especially if the OCR and transcription elements are included. Not only is it easier to search for the volumes or documents at item level, but the content contained within the items can be keyword queried across the entire collection. This allows anyone with access to the digitised folders to search for all instances where a particular word or words appear. To achieve the same outcome from the hard copy originals would require reading everything. Furthermore, having created what is in effect a database, the information can be combined with other data to form a larger composite database, often prompting more expansive research, which in turn leads to the curation of new and original content themes.

Easy Access to Digitised Materials

There is sometimes a misconception that making a digitised collection accessible online means opening it up to anyone and everyone. This is not necessarily the case. In fact most of our clients use DRYAD as a platform for improved internal access to the archival material rather than for external publishing. DRYAD is a browser-based service, created by Max Archive Services, a division of Max Communications, which, subject to user permissions, allows all the departments within an organisation to search for, and interact with, the digitised content from their own desks, either from the office or from home.

Preservation

By creating authentic digital copies an institution insulates itself from risk of damage to, or loss of, the originals through flood, fire, theft or natural degradation. In addition, having invested in the digitisation process it is essential that the digital images are themselves preserved against loss, damage and, in particular, file format obsolescence. Max Archive Services’ Digital Preservation Software SOTERIA provides an open source, web-standards-based digital preservation solution and has been successfully utilised by a wide range of clients.

To find out more about DRYAD, SOTERIA or any of our other Software & Service packages, please contact us via our online form or call us on: 02083095445.

Digital Archive Creation Process
The advantages of creating a digital archive. Click on image for a larger view.