Document Digitisation

Document digitisation

Document Digitisation

As one of the UK’s leading digitisation and archive services companies, our document digitisation service is one of our largest departments. At present we have more than 70 staff working on dozens of document digitisation projects simultaneously. Some projects run for a few weeks, most last for several months, others can extend to a number of years.

Our teams operate in various archives around the country, either as an embedded resource or for specific projects. Previous on-site locations include: Lambeth Palace; Canterbury Cathedral; Senate House Library; The British Library; National Library of Scotland; and University of Leeds, among others. We also have a team of between 10 and 15 Max staff based at The National Archives at Kew.

For those projects where our customers are happy for the work to completed off-site, we have our own secure production studios in Woolwich and Edinburgh.

The majority of our projects are completed at one of these locations.

We are privileged to work on hundreds of important collections each year. These can be large or small, historic or recent, with each playing their part in safeguarding the country’s cultural heritage. We are as comfortable capturing a single bound volume as we are scanning tens of millions of loose sheets. The common denominators are the care and preservation of the original material and the quality of the output and service we provide.

We have a full range of high-specification equipment to facilitate this comprehensive document digitisation service. For our purposes, the word 'document' covers numerous types of paper-based material. These include: bound volumes (manuscripts, diaries and ledgers); loose sheets (letters, certificates and memos); index cards and catalogues; plans, maps and drawings; photographs and posters; and modern printed items such as reports, agreements, contracts, statements and personnel files.

Samples

We provide benchmark samples for all projects. This ensures that the final deliverables conform to the agreed image quality standards, naming conventions and metadata specifications. We are also happy to supply a set of free digitisation samples for assessment and pricing purposes. Simply send a request either by email or via our free samples request form.

Customers Include

Lloyd’s Register Foundation, Royal Society of Arts, TfL, Foster + Partners, Imperial College London, BBC, Rothschild Bank, The National Archives, News UK, Victoria & Albert Museum, Royal Academy of Art, Historic Environment Scotland, Fortnum & Mason, National Trust, King’s College London, Find My Past, Army Museums Ogilby Trust, Royal Scottish Academy, Courtauld Institute, Royal Botanic Garden Edinburgh, Historic Royal Palaces, Chartered Insurance Institute, REME, University of Oxford, University of Cambridge, West Sussex Council, Canterbury Cathedral, IET, Cameron Mackintosh Ltd, Royal Opera House, MCC, Bexley Local Studies, London South Bank University, Lambeth Palace, Science Museum, Cartier, Liberty, Imperial War Museum, Henry Moore Foundation, Natural History Museum, Portman Estate, IMechE, Wallace Collection, Royal Geographical Society, Geological Society, Palace of Westminster, RHS, National Army Museum, RWHA, University of Strathclyde, Sir Quentin Blake and many others.

In addition, Max Communications are able to offer a suite of archive services. These are focused on maximising and protecting the full value of your digital assets.

Testimonials

I have worked with Max Communications and the team for some years. In recent work with their Archivematica iteration in the College Archives and Corporate Records Unit, and other digital work required by varying cohorts in Imperial, Max Communications have been responsive, innovative and demonstrated great problem-solving abilities. The Max Communications team, from the top down, is approachable, friendly and keen to help.

An example is in their engagement for some major confidential scanning projects. The projects were discussed, scoped and agreed to a high standard of hand scanning. Benchmarking was agreed to our satisfaction when the project started, with a fast progress time for the work. They provided rapid access to files, including digitising out of sequence, e.g. one such turn around for hand scanning, editing and proofing a large file was within 3 hours. The digital delivery was by secure online transfer, and the hard disks and hard copy delivered securely by courier.

On a lighter note, digitisation of 1960s academic cine film was carried out promptly and to a high standard, such that it can be reshown at a major conference

--Anne Barrett | College Archivist & Corporate Records Manager | Imperial College London
Document digitisation